Flynn Lumber’s Covid-19 Response Plan

To all employees: Updated Covid-19 Plan Documentation June 1st, 2020

      

In light of the ever-evolving nature of the Covid-19 epidemic we will continue to update you on the latest safety protocols and approach to business and how we as Flynn Lumber will respond and proceed.  This replaces previous plans.  And will be amended as needed.

Please remember this epidemic is NOT over, we must remain vigilant.  If we remain careful and safe at home and at work, we can protect ourselves, our co-workers, our families and our community.  Safety for all, depends on each of our actions.

 

This is Flynn Lumber's plan to stay safer at work.

 In response to new EO-2020-96 and 97, and current CDC/OSHA guidelines

https://www.cdc.gov/coronavirus/2019-ncov/index.html

https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html

 

FLS new guidance on operating safely and responding to Covid-19:

 

Worksite infection control practices

to prevent and reduce transmission among and between employees and the greater community

·       How to protect yourself

·       Flynn Lumber will monitor federal, state, and local public health communications about COVID-19 regulations, guidance, and recommendations and ensure that workers have access to that information.

·       Frequently check the CDC COVID-19 website.

·       Flynn Lumber actively encourages sick employees to stay home

o   Employees who have symptoms should notify their supervisor and stay home.

o   Sick employees should follow CDC-recommended steps. Employees should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and their supervisor at Flynn Lumber.

o   Employees who are well but who have a sick family member at home with COVID-19 should notify their supervisor and follow CDC recommended precautions

 

Daily check in procedure:

 Flynn Lumber will:

       a)      implement in-person health checks, conduct them safely and respectfully. We will use social distancing, masks to protect the screener

       b)     complete the health checks in a way that helps maintain social distancing guidelines

  All employees must be able to answer no to all questions, using this form before work each and every day:

            Health Screen:

               (1)    Is your temperature at or above 100.3 Fahrenheit?

               (2)    Do you have any Covid-19 symptoms?

               (3)    Have you had close contact with anyone that was diagnosed with Covid-19 or suspected of having Covid-19? Or have you traveled on mass transit system(Air, Bus, other)? Or have you been to an area/event where someone was suspected or actually positive for Covid-19?

                      (i)      Close contact is defined as—

                         a.     being within approximately 6 feet of a COVID-19 case for a prolonged period of time; close contact can occur while caring for, living with, visiting, or sharing a health care waiting area or room with a COVID-19 case

                         b.     having direct contact with infectious secretions of a COVID-19 case (e.g., being coughed on, touching infected surface, etc.)

                         c.     Considerations when assessing close contact include the duration of exposure (e.g., longer exposure time likely increases exposure risk) and the clinical symptoms of the person with COVID-19 (e.g., coughing likely increases exposure risk as does exposure to a severely ill patient).

            (4)    If you answer yes to any question, you should return to your car, or wait outside building for a Supervisor to assist in the next steps

             (5)    Any time off that is required if you answer yes will be paid with additional TOCs (see time off section below) for extended family leave during this Covid-19 epidemic, not your personal TOCs

             (6)    You are required to remain home and notify supervisor if you have Covid-19 symptoms or know you have been with 6 ft for an extended time of someone with suspected or diagnosed Covid-19. Do not come to work, stay home, contact supervisor and isolate yourself until cleared to return. 

 

Social Distancing:

1)     Stay at least 6 foot from fellow employees and customers, more distance is safer.  Attempt to never be within 6 foot, for more than 6 seconds of fellow employee or customers or other visitors to Flynn Lumber. 

2)     Wash your hands often:

                a)     Wash your hands or use hand sanitizer often. Anytime you have touched an area you do not “know” is clean, WASH YOUR Hands.

                       i)       On arrival to work, wash your hands

                       ii)      Before putting on mask or taking it off, wash your hands

                      iii)    After any exposer to possibly infected surfaces, wash your hands

                      iv)    Before working with customers, before and after working with merchandise, wash your hands

3)     Wear a mask in all public indoor areas.

                (1)    Employees must use mask when interacting and waiting on customers, both inside and outside.

                (2)    Masks required in private areas when not able to maintain 6 feet separations.

                (3)    If you’re discussing something for more than 6 seconds, wear a mask

                 (4)    Employees are required to wear masks when within 6’ of someone for more than 6 seconds in all areas private or public at Flynn Lumber

·       Use of Cloth Face Coverings to Help Slow the Spread of COVID-19

 

4)     Employees are discouraged from sharing phone, computer terminals and other commonly touch equipment

5)     If common use is unavoidable then clean hands before use and clean equipment afterwards

 

Occupation limits of FLS private employee only areas and public areas

                                  i.     Max 2 people at a time in the break room.

                                 ii.     Utilize conference table upstairs and maintain recommended safe distance, max 2 persons.

                                iii.     All offices only 2 persons allow, 3 persons with masks if able to maintain 6 feet separation

                               iv.     Upstairs common areas, max of 4 people, all 6 foot apart

                                v.     At the service desk, sales offices, yard shop and all other areas we are asking that you eliminate gatherings of more than one person within 6’.

                               vi.     Stock Room, four employees maximum

                             vii.     Warehouse shop, four max, all 6 foot apart

 

Cleaning and Disinfecting:

We are have increased daily cleaning and have set specific task and schedules for all areas that are common touch areas.  Dedicated an employee to oversee the cleaning, Grace Feuerstein. We are using the following guidance:

               (1)    Daily cleaning

               (2)    Cleaning after a positive Covid-19 exposer

 

Worksite Covid-19 supervisors

1.     Designated supervisors

a.     Tim Flynn, Jerram Dee, Donna Ridley are the designated supervisors

                                               i.     Additional employee will be designated as needed.

b.    They are responsible for:

                                               i.     Monitoring and reporting on this plan’s implementation

                                              ii.     Enforcing compliance, kindly

                                             iii.     A supervisor will be onsite during all open hours

 

Steps to take to notify Flynn Lumber

        of any symptoms of Covid-19 or suspected or confirmed diagnosis of Covid-19

           1)     Contact:

                         a)     Donna Ridley,  b)     or Tim Flynn

            2)     Response plan:

                       a)     Employees who appear to have symptoms upon arrival at work or who become sick during the day should immediately be separated from other employees, customers, and visitors, and sent home.

           3)     Take action if an employee is suspected or confirmed to have COVID-19 infection:

                       a)     If it has been less than 7 days since the sick employee has been in the facility, close off any areas used for prolonged periods of time by the sick person:

                       b)     Wait 24 hours before cleaning and disinfecting to minimize potential for other employees being exposed to respiratory droplets. If waiting 24 hours is not feasible, wait as long as possible.

                       c)     During this waiting period, open outside doors and windows to increase air circulation in these areas.

                       d)     If it has been 7 days or more since the sick employee used the facility, additional cleaning and disinfection is not necessary. Continue routinely cleaning and disinfecting all high-touch surfaces in the facility.

         4)     Determine which employees may have been exposed to the virus and may need to take additional precautions:

                      a)     Inform employees of their possible exposure to COVID-19 in the workplace but maintain confidentiality as required by the Americans with Disabilities Act (ADA)

                      b)     follow the Public Health Recommendations for Community-Related Exposure and instruct potentially exposed employees to stay home for 14 days, telework if possible, and self-monitor for symptoms.

   What to Do If You Are Sick

 How to Protect Yourself & Others

Reporting unsafe working conditions,

       or to recommend improvement to safety

1.     All reports or concerns regarding working condition should be made to Tim Flynn

2.     If you have customers in the store that are symptomatic

              a.     Ask them to wait outside and contact supervisor

                b.    Be kind and polite, if they will not leave, contact supervisor immediately

Return to work Policy –

·       You can return to work after:

        o    Contacting your supervisor and

                         - At least 3 days (72 hours) have passed since recovery defined as resolution of fever without the use of fever-reducing medications and 

                        - improvement in respiratory symptoms (e.g., cough, shortness of breath); and,

                         - At least 10 days have passed since symptoms first appeared.

                Test-based strategy 

                   Employees may discontinue isolation under the following conditions:

                            - Resolution of fever without the use of fever-reducing medications and

                            - Improvement in respiratory symptoms (e.g., cough, shortness of breath), and

                            - Negative results of an FDA Emergency Use Authorized COVID-19 molecular assay for detection of SARS-CoV-2 RNA from at least two consecutive respiratory specimens collected ≥24 hours apart (total of two negative specimens)

                            - All employees who have had close contact with an individual who tests positive for COVID-19 or with an individual who displays one or more of the principal symptoms of COVID-19 should remain in their home or place of residence until either 14 days have passed since the last close contact with the sick or symptomatic individual, or the symptomatic individual receives a negative COVID-19 test.

  • For purposes of this response plan:
  •                  “The principal symptoms of COVID-19” are fever, atypical cough, or atypical shortness of breath.
  •                “Close contact” means being within approximately six feet of an individual for a prolonged period of time. Close contact can occur, for example, while caring for, living with, visiting, or sharing a health care waiting room with an individual 

·       When You Can be Around Others After You Had or Likely Had COVID-19

Signage for Customers

a)     Door signs:

          i)       Mask required per executive health order of the Govenor ii)      Stop: Don’t enter if sick

b)     Floors i)       One-way arrows,  ii)      distancing signs,

c)     Max occupancy is 20 customers, plus 10 employees in public area of store

Deliveries:

 a)     Limit contact with homeowners/customers, when delivering to job sites or homes.

b)     Only one person allowed per delivery truck

           (1)    If second employee needed to help unload, they will take their own car, Flynn Lumber will pay mileage and cover deductible if required in case of damage.

Job-site measures and installed sales: 

1)     To perform job-site measures or installed sales in customers’ homes. Flynn Lumber will contact customer ahead of time and request the following: 

         a)     Customer to leave premise for the duration of the work performed to minimize exposure

         b)     Customer to leave lights on and doors open in area being worked in to minimize touching surfaces such as doorknobs and light switches. 

         c)     Customer and Flynn Lumber employee to practice social distancing and CDC guidelines if customers presence in home is necessary 

        d)     Flynn Lumber employees will follow safe practices, wash hands before and after entry, and wear mask at all times in any customers home. 

Contractor sales

1)     Flynn Lumber will follow safe practices and use of proper PPE when entering Contractors offices and job sites. Contractor salesman will attempt outdoor open-air meetings when possible maintaining safe social distancing and wear masks if closer than 6’ distance is required to measure job or gather information.

2)     Technology will be used via email, text, and phone calls as much as possible therefore minimizing exposure. 

Meetings

a)     Will be fewer, shorter and smaller than before, all meetings must take place following social distancing standards. 

b)     If in an office all employee must wear masks, if meeting will be more than 5 minutes, even if you remain 6 foot apart.  Time and size of meeting area effect safety. 

c)     Smaller room, & more time means less safety. 

d)     Increasing ventilation of meeting areas increases safety.

Merchandise Returns

·       Allowed, but must be cleanable products that can then be returned to stock

·       Put all returns in designated area

·       Must be cleaned before restocked

Business Travel:

a)     Is limited to only that with is essential.  All travel should be approved by Workplace supervisor

b)     Use remote technology where possible to reduce travel.  Email, phones, text…  Minimize person to person contact while still taking care of our customer base, especially indoors, masks required if within 6 ft for 6 seconds.

c)     If visiting job sites keep distance and once again avoid crowds. Wash/ sanitize hands when entering customers home/project area and when getting back into your vehicle and back to Flynn Lumber. Let our customer know we will work hard to meet their needs, while limiting exposure and adjusting our approach during this heath concern.


Notification in event of employee is confirmed with Covid-19

a)     Within 24 hours FLS with contact:

i)       Central Michigan Health Department main office: (989) 773-5921

ii)      Any co-workers, contractors or suppliers who may have come into contract with the person with confirmed case of Covid-19


 TOC policy during Covid-19:

If you suspect you are getting sick or have been exposed to a communicable disease, you should remain home and contact Supervisor.   FLS will cover your time off with up to 80 hrs for full time and 40 for part time workers during this time.  You will not be using up your personal time off credits for any Covid-19 related absences.


Training:   

Jerram Dee will coordinate SARS-CoV2 training and ensure compliance with all training requirements.

·       See attached documents for details

 

 

   

Flynn Lumber - Do it Best

2465 W.M-61 / PO Box 735   

Gladwin Mi. 48624

Phone:  989.426.8861 / Toll Free:  866.426.4266